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Our electronic invoice import option for rep agencies eliminates the need to print
stacks of hardcopy invoices. With your participation in supplying electronic invoice
copies, everyone has a chance to green things up around the office.
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After meeting some basic submission criteria, benefits from participation include:
- Reduced office paper waste from invoice copies
- Eliminating monthly postage costs
on invoices shipments to participating rep groups
Additionally, sending invoices electronically ensures timelier processing which
leads to:
- Faster resolution of open order issues
- Less follow up calls from reps regarding
shipped vs. unshipped product
And the best part? It's FREE for Suppliers!
Click here
to request a copy of our specifications and sample invoice files.
What is InvoiceXchange (IX)?
InvoiceXchange is a utility for rep groups using Brandwise software to reconcile
vendor invoices against commissions without having to hand-key hardcopy invoices
first.
How does IX work?
Rather than outputting a stack of paper invoices and mailing it to the agency, vendors
can output a flat, text file from their accounting software based on a set of criteria
provided by Brandwise. This file can then be emailed to the agency who can import
it into their Brandwise software for reconciliation.
What are the benefits to me as a vendor?
Without having to print or pay for postage on hardcopy, your office manager and
AP departments should be happy with this hands-off approach. Additionally, since
your rep groups will be able to see your invoice info down to the line item and
can let our system do the bulk of the work, your customer service team should be
happy not having to answer rep invoice questions every month.
Does it cost me anything as a vendor?
There’s no cost to vendor participation and it is completely voluntary.
How will I know if the files we outputted work?
The data team at Brandwise will build import templates for your rep groups’ software
and test an initial batch with their back office staff. They will work with you
on any proposed changes to your output.
Sounds great, where do I begin?
Email Brandwise via
InvoiceXchange@brandwise.com to request invoice file examples and specs
or ask any questions you might have. A Brandwise representative will be in touch
to discuss things with you further.
Our data specialists will supply your IT team with a list of required and optional
criteria for your export function, along with some example invoice files.
We’ll also work with your rep agencies to train them on the import process, as well
as configure their software.
Click here
to request a copy of our specifications and sample invoice files.